1. What is Workday?

• Workday is a new generation of cloud-based applications that service human resources, payroll, and financial needs for organizations.
• Workday is the leader in cloud-based, enterprise applications that combine a lower cost of ownership with an innovative approach for global businesses.
• Workday provides unified Financial Management and Human Capital Management (HCM) applications designed for today’s organizations and the way people work.
• Workday is delivered in the cloud and leverages a modern technology platform, which will provide greater information accessibility.

2. What are the different modules present in Workday?

The different modules present in Workday are:

• Workday HCM
• Workday Financial

3. What are the advantages of Workday?

• Workday enables 24/7 access to the information over a secure network.
• Workday’s SaaS/cloud delivery model allows services to reach customers with a minimal number of servers, reducing energy needs.
• Workday functionality offers employee and manager self-service, enabling staff to update or access their information privately from any computer or mobile device with internet access
• Workday is designed to support the unique needs of higher education.

4. Will Workday work on any computer with any internet browser?

Workday is supported by most internet browsers, including Internet Explorer, Google Chrome, Mozilla Firefox and Safari. For those who need to use older versions of IE (e.g., Darcy or IRES users), you will need to use Chrome, FireFox or Safari to log into Workday.

5. What does “ERP” mean and how does it relate to Workday?

“ERP” is an acronym for “Enterprise Resource Planning” and is a generic industry term for integrated suites of business systems (such as payroll, HR, and finance systems). Workday became ERP for human resources, academic, and payroll business processes as of July 2015.

6. What types of reports will Workday provide?

HCM, payroll, and financials in Workday will have standard and custom reports according to its primary business focus. Some reports combine information from both the HCM/Payroll and the Financials modules. Reports can have features such as custom prompts, calculated fields, and interactivity, as well as graphics and charts. Data in certain types of reports can also be made available to other applications.

 7. What sources of information will be used in Workday for reporting in the future?

In addition to becoming the official source of business information for HCM, payroll, and financials, Workday will also become the main source for your reporting needs whenever possible. Reporting from the Institutional Data Store (IDS) using Cognos or other tools will supplement Workday reporting capabilities and will be used whenever data that do not exist in Workday are needed.

8. If I am used to getting my reports through Cognos, where will I get them when Workday goes live?

If there are critical data that Workday does not handle or if date ranges fall outside of what will exist in Workday, then the Enterprise Data Management (EDM) team will coordinate the use of other systems such as Cognos, Tableau, and the Institutional Data Store (IDS).

9. Will every piece of existing data from the mainframe and Workday be available in the IDS?

No, the IDS is not a backup system. Any data from the mainframe that will no longer be needed will be archived separately. Data that are in Workday will be backed up on Workday servers. The Institutional Data Store (IDS) will only store a subset of Workday data if the data have been identified as our most important data and are a requirement for a critical downstream report or data feed that cannot be handled by Workday or another application.\

10. What is Workday HCM?

Workday Human Capital Management is the only application that unifies HR and Talent Management into a single system-of-record. And with embedded analytics, manager and employee self-service, and a user experience unlike any other enterprise application, Workday redefines what it means to manage a global, mobile, and diverse workforce.

11. What is Workday?

Workday is an enterprise business service software application that integrates human resources, payroll, finance, and purchasing.  It delivers these applications in a cloud model that allows people to work collaboratively in a real-time environment that is accessible to every member of Madison College.  PeopleSoft Student will not be impacted by this change.

12. What are the advantages of Workday?

Workday provides employees with more immediate access to data since transactions are real-time. Workday also offers greater flexibility. The reports that will be available to managers will give them more insight to their data, allowing them to make data-driven decisions. Employees will be able to view or run their own reports on demand rather than having to request a report and waiting for the results of that request. Employees will be able to access and manage their own HR benefit elections, address changes, dependent changes, withholding exemptions, absence requests and time tracking entries, to name a few.

13. How can get training on Workday?

Find training materials at the WORKDAY TRAINING & RESOURCES PAGE.

14. What kind of reporting will be available?

Workday will provide access to real-time, multi-dimensional reports and analytics with the ability to drill down to transaction-level details, and allow an employee or manager to take immediate action in Workday directly off any report or analytic. With Workday, reports give you access to relevant data in context, making the informative actionable.

15. Who will have access to Workday? Can everyone generate reports?

Access to Workday is determined by login credentials and settings.  All employees will have some level of access.  An individual’s level of access will determine which delivered reports and/or data they can view.

16. How do I keep informed of this initiative?

The best place to go for information is the Workday web page.

17. As an employee, why might I use Workday?

Workday will be used differently by different groups of employees (i.e. FT Faculty vs. PT Faculty vs. PSRP employee).  Generally, based on your role, an employee will use Workday for self-service items such as: benefit elections, address changes, dependent changes, withholding exemptions, time tracking and absence requests.  For Finance, you will use Workday for travel authorizations and expense reimbursement.

18. Will I need to use Workday for any student-related academic information?

No.  Student, class, schedule and grade information will remain in the PeopleSoft Student System accessed using the current processes.

19. Workday HCM ?

Workday Human Capital Management Workday Human Capital Management is the only application that unifies HR and Talent Management into a single system-of-record. And with embedded analytics, manager and employee self-service, and a user experience unlike any other enterprise application, Workday redefines what it means to manage a global, mobile, and diverse workforce.

20. Key Features of Workday Human Capital Management

• Talent Management
• Time Tracking
• Payroll Solutions
• Goal Management
• Performance Management
• Succession Planning
• Career and Development Planning
• Payroll Co-Sourcing Services
• Cloud Connect for Third-Party Payroll

21. What are the main features of Workday Human Capital Management?

Workday Human Capital Management offers the following features:

• Talent Management
• Time Tracking
• Payroll Solutions
• Goal Management
• Performance Management
• Succession Planning
• Career and Development Planning
• Payroll Co-Sourcing Services
• Cloud Connect for Third-Party Payroll

22. How much does Workday Human Capital Management cost?

We have the following pricing information for Workday Human Capital Management:

Pricing model: One-time Licence, Subscription

23. Who are the typical users of Workday Human Capital Management?

Workday Human Capital Management has the following typical customers:

Large Enterprises, Mid Size Business

24. What languages does Workday Human Capital Management support?

Workday Human Capital Management supports the following languages:

English